How automated onboarding decreases employee rotation, employment costs and the time of the onboarding process.
How a company conducts onboarding has a key impact on employee rotation, efficiency or reducing the cost of the recruitment process. Moreover, transferring activities related to the implementation of new team members to the e-learning platform relieves the burden on those who were previously responsible for classroom training. Deployments become less time-consuming, and the logistics of activities related to training new employees disappear.
These indicators show the importance of optimising the entire onboarding process and supporting it through the use of online tools. Also check our other piece, where you can learn how employee onboarding should be done properly.
“The classroom form of onboarding training has run out of steam – not only because of the pandemic, but mainly due to the large amount of time needed to carry out repetitive tasks related to onboarding of new employees. (…)
The logistical and cost aspects were also important in this regard. Up to this point, new employees, as part of the onboarding process, had come to the company’s headquarters, where they were trained for several days. With a growing workforce and a distributed structure, finding a system solution became necessary for Onninen.”
Case study Onninen
Unify knowledge, optimize time and costs – design corporate and job onboarding paths
Have you so far held classroom onboarding training courses at your organisation?
If so, you are certainly aware that the trainer each time had to spend a lot of time to convey all the necessary information about the company, its mission, products or procedures. Furthermore, they probably had to do it quite often, as onboarding is a very repetitive process.
With the Dolineo platform, you can easily design onboarding paths – both general ones that can be made available to all new employees and paths for individual jobs. You will be able to accumulate knowledge regarding, e.g., applicable procedures, offered products or missions and values of your company, in one place. The system will also allow you to publish different types of files, such as PDF, jpg or video files.
“As soon as a new agent joins the company, they can, even from their own home, complete the package of courses required to start work. These include, e.g., an onboarding, a very important legal training, as well as a course on prevention of money laundering and financing of terrorism with a final test, necessary for any estate agent.”
Case study Maxon Nieruchomości
Unified information for everyone
Therefore, creation of complete onboarding paths, and thus the transfer of knowledge to newly hired employees, will take place once. In addition, you can be sure that everyone will get access to the same information, presented in a uniform way – there will be no situation in which the same message will be presented in a different form or accidentally omitted altogether. Once created, it is enough to later assign paths to subsequent employees who start work in the organisation. This will definitely save the time of existing trainers and optimize the logistics of the entire process, especially if your company operates in multiple locations. Trainers will no longer need to move between branches, and new employees will no longer have to travel to the company’s headquarters.
“We mainly use the Dolineo’s e-learning platform for onboarding, which streamlines the repetitive process of introducing new hires to the company. Developed job paths facilitate smooth and quick implementation. Each employee logging into Dolineo sees their individual training path. This definitely relieves the burden on our training structures and allows us to focus on other team development issues.”
Case study Pekao Direct
All in one place
Moreover, organisations often find out that knowledge is highly dispersed – from the information available on the internal intranet, through that transmitted via email, to that accumulated in the heads of the most experienced employees. The e-learning platform allows you to carry out these activities online and thus bring everything together in one place, accessible from any device and at any time.
“Newly hired salespeople use the platform from the first day of their presence in the company. Video-learning is used as the initial stage of the implementation process. Short videos posted on Dolineo help new employees learn the basics of the RES industry. This use of the system has saved us a lot of time previously spent on classroom training courses (…).
As a result, when an employee comes to work on the first day, he or she knows what to expect and has knowledge about the company and the industry, which greatly speeds up his or her introduction to new duties. This use of Dolineo ensures that new salespeople make fewer mistakes and achieve their first sales successes faster.”
Case study Polenergia
Transfer knowledge, verify it and survey satisfaction
In addition to the ability to share various types of files, Dolineo has intuitive wizards, which help create tests, surveys, training courses, and paths, accompanied by a suite of templates. The first one will allow you to verify the knowledge of a new employee and, thanks to an extensive reporting module, monitor their progress. While the second one will make it possible to collect feedback from new hires, which is very important as the onboarding process should be constantly improved. Remember that acquiring a valuable employee is costly, hence it is worthwhile to monitor their satisfaction on an ongoing basis and flexibly modify their onboarding process. With the training wizard, you will present selected information, such as product or procedural information, in an interesting form, while the path creator will allow you to create a complete training plan for new employees.
Dolineo also has a built-in catalogue of more than 200 ready-made e-learning courses. You don’t have to worry about providing employees with knowledge in areas such as: GDPR, Cyber Security, or health and safety and anti-bullying revision courses. This means safety for your organisation without having to additionally seek these training courses in another form and incur additional costs. Also in the job tracks you can use issues such as Building Customer Relationships, MS Excel, Negotiation or Your time management. Check out the full catalogue.
“The largest group of users are currently dispatchers and outpost managers. We have feedback from users that the information gathered on the platform makes it much easier to settle down in a new job and responsibilities.”
Case study Grupa Familijna
Summary – see if an e-learning platform is the solution for your company
If your organisation is facing one or more of the following challenges:
- reducing onboarding time and relieving the burden on those responsible for onboarding training;
- reducing hiring costs;
- improving onboarding logistics;
- standardising the knowledge of new hires;
- reducing turnover;
- improving employee efficiency from day one
– then launching an e-learning platform in your company will definitely be a good decision!
“Nowadays, an e-learning platform is a “must have” for an attractive employer. Such solutions allow the company to increase its competitiveness in the labour market and can be an additional benefit for employees. They certainly attract the attention of potential candidates, especially since most of them are Millennials, i.e., people fascinated by new technologies.
Case study Promedica24
1 Report „The True Coast of a Bad Hire”, SHRM&Brandon Hall Group
2 Hirsch, A. (2007) Don’t Underestimate the Importance of Good Onboarding